Cypscot Site Check

Enter your setup code

That is not the code.

1

Who are you?

2

Which site?

3

What did you do?

Tick everything you finished.

4

Anything broken?

Only if there is something to report.

5

Painting and notes

6

Photos

Take your photos of the communal areas now, then attach them in WhatsApp on the next screen — right after the report sends.

Report sent

If WhatsApp did not open, tap the button below. Don't forget to attach your photos in the same chat.

Want a reminder every week?

This puts a repeating reminder in your phone's calendar for Friday at 8am, so you never have to remember on your own. You only need to do it once.

If your phone does nothing when you tap that, no problem — open your Clock app, add an alarm for Friday 8am, set it to repeat weekly and name it Site check. That works on every phone.

Your two links

Same page, one difference: yours has the code on the end, theirs does not. Nothing to generate — these are already correct.

No Setup button on this one, so nobody can change anything.

Bookmark it — it is your only way back into Setup. Never paste it into the group.

Caretakers, sites and duties

Change anything below, then press Save and download a new file and upload it to Cloudflare. Nothing changes on the live page until you do.

You have unsaved changes.

Where reports go

Caretakers

Sites and their duty lists

Advanced

It downloads as index.html. Put it in your site folder, replacing the old one, then upload that folder to Cloudflare. Your address and both links stay exactly the same.

Your setup code

The code is . Anyone who has it can open Setup, so keep your link out of the group chat.

Locked out? Tap the title Cypscot Site Check at the top five times and it will ask you for the code.

Worth being straight with you: this keeps honest people from fiddling, which is the real risk here. It is not a password — anyone who knows how to view a web page's source could read the code. Nothing private is stored in the page, so there is nothing to steal.

Putting this page online

It lives on Cloudflare Pages, free. To publish a new version:

  1. Cloudflare dashboard → Workers & Pages → open the cypscot-site-check project.
  2. Create a new deployment, set to production.
  3. Drag the site folder from C:\Claude Projects\Cypscot Site Check into the frame, and deploy.

The file inside that folder must stay named index.html, and the project must keep its name — the project name is the web address, and every home screen icon points at it.

Nothing is stored on the web — the page just writes a WhatsApp message. There is no database, no monthly fee and nothing that can expire.

Keeping a history

Every report can also write itself into a Google Sheet you own — a Reports tab with one row per check, and a Maintenance tab with one row per problem, ready for you to mark Open or Resolved. WhatsApp carries on exactly as it does now; this happens quietly in the background.

  1. Make a new Google Sheet and name it Cypscot Site Checks.
  2. In that sheet: Extensions → Apps Script.
  3. Delete whatever is in the editor, paste in the script I sent you, and press the save icon.
  4. Deploy → New deployment. Click the gear beside "Select type" and choose Web app.
  5. Set Execute as to Me and Who has access to Anyone. This is the step that lets the caretakers write to it without a Google login.
  6. Press Deploy, allow the permissions it asks for, and copy the Web app URL.
  7. Send me that address and I'll bake it into the file, same as your number.

Google will warn you that the app "isn't verified" during step 6. That is because you wrote it yourself and it is not published publicly — click Advanced, then Go to the project. Anyone holding that web address could add rows to your sheet, so treat it like the setup code and keep it out of the group chat.

Photos stay in WhatsApp. The sheet records that problems were reported and when; the pictures live in the chat alongside.

Putting it on the caretakers' phones

Best done once, with each caretaker, so they never have to hunt for the link in WhatsApp again. Open the link on their phone, then:

  1. Android: Chrome menu (⋮) → Add to Home screen.
  2. iPhone: Safari share button → Add to Home Screen.

A green tick icon called Site Check lands on their home screen and opens like an app. That is what you want them tapping every week.

If something goes wrong

Every version you download is a complete working copy of the app. If an edit breaks something, upload the previous index.html again and you are back where you were — so it is worth keeping the last good one.

Cloudflare also keeps every deployment. In the project, open Deployments, find an earlier one and choose Rollback. That undoes a bad upload in about ten seconds.